MediCongress Invoicing and Payment Terms and Conditions

These Payment Terms and Conditions shall apply to all services supplied and invoices issued by MediCongress. By signing a sponsorship contract, the client tacitly approves these Payment Terms and Conditions.

In order to be valid, any complaint is to be made by registered mail within 10 days after the invoice date.

Our invoices are to be paid, within 30 days, after the invoice date or by the date mentioned on the invoice.

In the event of default of payment on the date indicated on the invoice, the client is compelled to pay an interest of 12% per year (1% per commenced month) on the total amount due and a compensation of 10 % with a minimum of 500 Euro and this without prior reminder or notice.

Any default of payment of one of our invoices on the expiry day is automatically accompanied by a claim for immediate payment of all other invoices with later expiry dates. In this case, we have the right to cancel all booked orders: this cannot lead to a claim of damages against us. On the other hand, we do retain the right of claiming compensation.

Any person or company placing an order which is to be paid for by a third party, is personally responsible for payment, even if we agree with this procedure.

In case of contention, only the courts of Ghent are in charge.

Congress Invoicing and Payment Terms and Conditions

These terms and conditions apply to all payments/registrations made for the congress.

By using the online payment facility on the congress website you implicitly accept these general terms and conditions.

By entering your credit card information

You state that you are an authorized user of the credit card and that the associated information entered is accurate. You authorize the congress to deduct the booked amount from your credit card.  If you choose to pay by credit card, the amount will be debited from your card immediately after your confirmation of payment.

Declined/ Refused payments

We cannot accept liability if the payment is refused or declined by the credit/ debit card supplier (due to the customer quoting incorrect card details or other reasons).

Cancellation Policy

Cancellations received no later than 6 months prior the start of the Congress, entitle registered persons to a full refund less 125,00 € administration costs. No refunds can be made for cancellations received after this date.

Cancellations must be confirmed in writing to the Secretariat. All refunds will be processed after the Congress.

Depending on the terms and conditions determined for a Congress, the cancellation date and administration cost can be different.