The Managing Director of Medicongress graduated as a dietician and was active in different functions within the pharmaceutical industry for more than 16 years.

Taking into consideration our broad introduction and expe rience in the pharmaceutical world, we are ideally placed for organising exhibitions and handling sponsorship.

Adequate sponsorship strategies are of paramount importance for raising sufficient funds for the organisation of a Congress.

Medicongress takes care of the complete management of the sponsorship and the organisation of the exhibition, i.e.:

• devise a sponsorship strategy in collaboration with the Organising Committee
• draw the floor plan
• preparation of a complete file of the exhibition
• selling the exhibition spaces
• management of the finances (invoicing and controlling payments)
• allocation of booth spaces on a first come, first served basis
• organisation of meetings with the sponsoring companies and their representatives
• supervision of technical matters (connections to the electricity grid, water supply,telephone, etc.)
• decoration of the exhibition area (plants, flowers) and covering the aisles with carpets
• informing the companies regarding the installation and removal of the stands
• indication of the company names on the floor of the exhibition area of the Congress Centre
• preparation of a welcome letter with all last minute information, a programme, a list of participants, etc. for all sponsoring companies
• preparation of documents with general information and guidelines for the exhibitors
• supervise the actual installation and removal of the exhibition stands
• coordination of all deliveries for companies (chairs, tables, flower decoration, spotlights,complete booths, etc.)
• preparation of the name badges of the company delegates
• invoicing the companies for all materials ordered during the Congress
• organisation of the satellite symposiums in collaboration with the sponsors
• registration of the speakers invited by companies and making necessary hotel and flight reservations
• invoicing the costs of these speakers to the company afterwards